Agenda 48th EFOSA General Assembly Meeting

June 5th 2017 09:37
Montreux Music and Convention Centre, Montreux, Switzerland

Attendees: Julian O’Neill President JO
Bart Vande Vannet Vice-President BVV
Kristin Heimisdottir Secretary KH
Christian Scherer Treasurer CS
Melissa Disse Council member MD
Alain Vigie du Cayla Webmaster AVdC
Ewa Czochrowska Co-opted EOS member EC

AM session

1. The meeting was opened at 9:37. Julian O´Neill expresses his gratitude to Alain and Cathy Vigie de Cayla for a very well organized meeting and a warm welcome in Strasbourg in November 2016.

2. No apologies for absence

3. No comments regarding the minutes from the council meeting in Strasbourg. Accepted.

4. Reports from the Council

  • Report from President– EOS council meeting 4th February

    NEBEOP: A company with limited liability is being set up, to manage any possible challenges arising should a post-graduate course not achieve membership. Our representative is Christian Scherer.

    Charles Bolender award: EFOSA provides1000 Euros a year. Since the keynote speakers at the EOS Congress receive 2000 Euros for their contribution, it was suggested that the Charles Bolender award should be the same amount. Fraser McDonald agreed to match EFOSA with €1000 provided by EOS for the next 5 years.

    Changes to the constitution are suggested in order to be able to allow Council members to serve longer than 2 terms (8 years) but not more than 3 terms (12 years) on the council, as well as including the webmaster and the EOS co-opted member as non-voting members of the Council.

    Proposed changes to article 9 (marked with red): These will be presented at GAM and voted on by the members.

    The Federation is administered by a Council composed of five delegates, each representing an active member. In addition, a co-opted EOS-member (appointed by EOS) and webmaster will sit on the council without voting rights. Each member association or group will freely designate its wishes to present as a candidate for the office of Councilor of the Federation.

    The Councilors are elected for four years. They are eligible for re-election on one consecutive occasion. The GAM can vote for an additional term.
  • Report from the Secretary

    The new logo is finally on the webpage and used for correspondence. Some progress has been made in finding new addresses, especially in Eastern Europe, but with not much response rate. ESAS new users have all been from the Netherlands.
  • Report from the Treasurer

    It is suggested that the fiscal year should be from Jan 1st until 31st of December in order to give a correct picture of the financial situation. This proposal has been introduced to the auditors, who agree.

5. ESAS: Working party report

Bart and Melissa have had 2 meetings with Michelle Konig (Netherlands) as well as one with Jan Huggare (Sweden) in order to make improvements to ESAS. It would be of benefit if every user country would have a representative person (like Margriet Tiemersma, secretary of the Dutch Orthodontic Society) who could serve as an administrator. GAM 2016 agreed to earmark 10.000 Euros for this purpose and that should be sufficient. Since ESAS is a quality assessment tool made for orthodontists and not for any other purposes, its use must be handled with care. Jan Huggare suggested ESAS could be offered to NEBEOP as a quality assessment for post-graduate students. The council strongly agrees with that view.

6. EFOSA radiograph project: Two papers have been submitted for publication in conjunction with Reinhilde Jacobs and are in the review phase.


7. Website: Our new logo is now on the website and all council members are asked to browse the website and send all suggestions to Alain in 2 weeks.


8. ADEE update: Platform for Better Oral Health: Dirk Bister from EOS and Bart Vande Vannet represent the orthodontic profession. BVV stated that here is a need for evidence linking orthodontics and oral disease.


9. Developments in Spain and Austria: No progress reported in Spain, except for changes to the government. The new president of the Spanish orthodontic society is Dr. Leonor Muela. Austria is also slowly progressing towards the recognition of the specialty, but seems to be silent at the moment.


10. Private orthodontic courses in Europe:

The discussion about master´s programmes will be the main topic at the Teacher´s forum.

11. NEBEOP initiative – NEBEOP has a new website, supported by the EFOSA: EFOSA continues to pay for hosting their website, but not influencing in any other way. EFOSA has earmarked 3000 Euros for the set-up of a company with limited liability being formed, should there be any questions arising post-graduate course not being accredited. BVV was congratulated for all his work in putting this site together.

12. Teacher´s forum – The GAM will visit and listen to 4 presentations on private master courses in Europe. This will be the main topic at the Teacher´s forum. Following this, the forum will break into groups to discuss the following questions: Are the recently updated and published Erasmus guidelines still relevant? Are applicants aware that some programmes do not leading to specialist recognition? Is there a long-term effect of these programmes on the specialty? Do some master´s degrees deliberately mislead patients? Can EOS and/or EFOSA can play a role regarding these matters? Julian O´Neill and Christian Scherer will give brief overview on the situation in the UK and in Germany along with Silvia Allegrini and Andreu Puigdollers.


13. Membership update. No changes

14. Election of officers 2018 – the proposed changes to the constitution regarding length of office will be discussed at the GAM, since some council members will have served more than 2 terms next year.

15. Future meetings:

Council meeting November 18th Berlin. 17-19 November – Christian Scherer will arrange hotel and bicycles. EOS 17-21 June 2018 Edinburgh - council meeting and get-together party 17th June, GAM on 18th June.

16. Any other business: The Irish Dental Society has drawn attention to the concept “do-it-yourself” orthodontics cooperating with Align Tech. The Dental Council advises patients that their orthodontic treatment is best undertaken under the supervision of a dentist or a specialist orthodontist for the duration of their care. It states that purchasing an appliance without an appropriate examination or ongoing dental support could compromise the treatment, and possibly a patient's dental health.

17. Closure of Meeting